Here’s a Fantastic Plugin To Organize Your Mac Mail

Check out Mail Act-on. It’s very handy for doing advanced and automated actions in Mac Mail. I love James Schramko’s Inbox Relief strategy but I just don’t find it convenient to have Gmail opened in a web browser all the time.I have multiple email accounts and I like being able to see all new incoming mail at a glance.

If you do use Gmail, you will already be familiar with the ‘Archive’ feature. It’s a great way to clear your inbox screen without actually deleting messages. Best of all… it’s a one click operation.

Now with Mail Act-On, I can create custom rules and assign them a shortcut key which is even quicker than a one click operation.

Here’s the process:

  • Connect to your email/Gmail account through IMAP
  • Create a new folder/label called “Done” or “Handled” (whatever you like)
  • Create a custom Act-on Rule to move messages to your new IMAP folder and assign that rule a shortcut key
  • That’s it! Now when you respond to an email, you can press Option +D (my chosen shortcut key) to move that email to your “Done” folder

This means you can effectively clear out emails that you have “handled” and only see the emails that you need to deal with in your inbox. It helps you stay organized and on top of everything (especially if you have lots of clients to respond to everyday).

The other benefit to this approach is that all your old emails are still searchable through Mac mail.

You can also use the built in Mail Act-On menu like the picture shows below… in case you forget your keyboard shortcut key 🙂


Image via Flickr – Mail Act-on

Mail Act-on for Mac

Reduce the effort required to manage your email

Perform multiple actions on messages in a fraction of a second and eliminate time consuming and error prone manual organization such as drag and drop message filing.

via MailActOn.

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Is Posterous Taking A Page Out Of Google’s Book By Launching ‘Spaces’

Looks like Posterous is taking a page out of Google’s book with their new launch of Spaces. This employs a similar concept to Google + circles where by you can designate certain updates to only show to particular groups of people, whether it be your friends, colleagues, family etc. I’ll be looking into this a bit further over the coming weeks and I’ll let you know how to take advantage of this update.

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A Space to call your own.

So, what is your Space? It’s where you

share photos, video, thoughts or whatever.

It’s perfect for staying in-touch with friends,

family, and groups.

A public Space?

Public Space

When it’s worthy of the masses, broadcast to everyone.

Or private Space?

Private Space

To control who sees what, simply make it private.

via Welcome to Posterous Spaces.

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Not a blog any more – it’s a space! RT @ojezap: From my tech blog: #Posterous revamps its group sharing, calls it Spaces: http://ow.ly/6suvs
Via Twitter
RT @nakeva: Posterous Swaps Blog Platform for Social Network http://t.co/iqNLdeg via @Mashable @meetusinghal
Via Twitter
Posterous gets a massive revamp. New Web app, new iPhone app and introduces ‘Spaces’.
Via Google Buzz
#RGP Posterous Reborn: Spaces Challenge Google Plus and Facebook: Posterous, the niftiest self-publishing platf… http://t.co/fCU1oI2
Via Google Buzz